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ORANGE COUNTY SIGCHI BYLAWS

Bylaws of the Orange County Association for Computing Machinery Special Interest Group in Computer-Human Interaction

 

Article I

Name and Scope

1. This organization shall be called the Orange County Association for Computing Machinery Special Interest Group in Computer Human Interaction, also known as the Orange County ACM SIGCHI. In these bylaws it is referred to as the Chapter; the Association for Computing Machinery is referred to as the ACM.
2. The scope of the Chapter is the study of human factors in the human-computer interaction process, including research, design, development, evaluation, maintenance and evolution of interactive computing systems. The focus is on human communication and interaction with computer systems. The Chapter will provide a forum for the exchange of ideas among computer scientists, behavioral and cognitive scientists, system designers, and end users, and it will serve as a clearinghouse of information for the field of human factors and user psychology research and development.
3. The Chapter will support activities complimentary to the ACM and other ACM activities in the Orange County area.

Article II

Purpose

1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:
   1. To promote increased knowledge of and greater interest in the research, design, development, evaluation, maintenance and evolution of applications of modern computing in human-computer interaction.
   2. A means of communication between persons having an interest in computing.
2. The activities of this Chapter will include the following:
   1. Collecting and disseminating information about human-computer interaction resources and experts available locally.
   2. Sponsoring meetings, discussion groups, and workshops.
3. The Chapter is chartered by the ACM. It is formed and will operate under the sponsorship of the ACM, the Membership Activities Board, and the SIG Board.

Article III

Membership

1. Membership in the Chapter shall be open to all persons. This means membership is open to all ACM members, all ACM SIG members and all persons who are not ACM members or ACM SIG members.
2. Voting membership in the Chapter shall be granted to all members; this includes persons who are ACM members, ACM SIG members, or persons who are not members of these organizations.

Article IV

Officers

1. The officers of this Chapter shall be: Chair, Vice Chair for Program, Vice Chair for Industrial Outreach, Secretary and Treasurer.
2. All officers of the Chapter must be voting members of the ACM and members of the ACM SIGCHI.
3. The officers shall be elected by a plurality of the votes cast at the annual election meeting. They shall take office on July 1 and serve for one year.
4. No member may serve in the office of Chair for more than three consecutive years.
5. Vacancies left by resignations shall be filled by decision of the Executive Council if the remaining term to be served is less than six months, otherwise, the position must be submitted to the membership for a vote.

Article V

Duties of Officers

1. The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The Chair shall preside at all meetings of the chapter and of its Executive Council.
   1. With the advice of the Chapter's Executive Council, the Chair shall appoint all members of ad hoc committees of this Chapter and all Committee Chairs.
2. The Vice Chair for Program shall plan and make arrangements for the technical programs of the chapter’s meetings in accordance with the membership’s interests and the aims of the Chapter as set forth in Article II. The Program Committee shall also gather and make available to the membership future program elements such as job postings, internships, and consultant’s lists.
3. The Vice Chair for Industrial Outreach shall solicit industrial support, sponsorship and input from industry.
4. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include:
   1. Preparation of the annual report for presentation at the election meeting.
   2. Preparation of the Chapter's activity report and officer contact information, and submission of these to ACM headquarters.
   3. Submission of any proposed amendment to these bylaws to the Chair of the Membership Activities Board.
   4. Maintaining the organization’s database for mailings, correspondences, and records.
   5. Publish and distribute all notices and publicity for and to the members of the Chapter.

      Proposed amendments must be approved before they can be submitted to the Chapter's membership for a vote.

   6. Perform other duties as assigned by the Chair.
5. The Treasurer shall pay all bills and maintain the Chapter's financial records. Duties of the Treasurer shall also include:
   1. Preparation of the Chapter's annual financial report for presentation to the Chapter at the annual election meeting.
   2. Present a report at each Executive Council meeting; the contents of the report shall be included in the minutes and made available to the membership on an ongoing basis.
   3. Completion and submission of the financial report to ACM headquarters.
   4. Performance of other duties as assigned by the Chair.

Article VI

Executive Council

1. The Executive Council shall consist of the Chapter officers and the immediate past Chair.
2. The term of the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on July 1 and serve for one year.
3. For purposes of decision-making, a quorum of 50% is necessary and there must be 60% agreement among members of the Executive Council. Abstentions shall not be counted in the percent agreement.

Article VII

Standing Committees

There are no Standing Committees.

Article VIII

Ad Hoc Committees

With the advice of the Chapter's Executive Council, the Chair may appoint such temporary committees as appropriate. 

1. A Nominating Committee, consisting of at least three members of the Chapter, at least two of whom shall not be members of the Executive Council, shall be appointed by the Chapter Chair at least two months prior to the Election Meeting. The Nominating Committee shall be composed so as to be representative of the subgroups of the membership. Similarly, the ballot of officers should be a balanced representation of the different groups comprising the membership.
2. An Audit Committee shall be appointed by the Chapter Chair at the close of the fiscal year to assure the accuracy of the accounting of the Chapters funds for the year. This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM headquarters.

 Article IX

Meetings

1. Meetings shall be held as planned by the Vice Chair for Program. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.
2. The Annual Business Meeting should be held at the last meeting of the program year. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the election of officers shall be held.
3. Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.

Article X

Disbursements and Dues

1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
2. There will be no dues.

Article XII

Amendment and Voting Procedures

1. All proposed changes to these Chapter Bylaws shall be approved by the Chairs of the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.
2. No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as 51% percent of the voting membership of the Chapter or at least 10 voting members, whichever is greater.
3. A simple majority of the voting members present shall be required to carry a motion.
4. Officers will be elected by a plurality of votes cast by secret ballot at the Election Meeting.  

Article XII

Dissolution of the Chapter

1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.